Resignation Letter in Italy

If you’re prepared to give your resignation letter to your employer and are looking for a superb example, you’ve come to the right place.

In this article, we’ll highlight several essential ideas that you should be aware of to draft a resignation letter that your Italian employer would accept.

Tips To Write An Amicable Resignation Letter

Use The Right Communication Medium

According to Italian law, a written letter on paper alone qualifies as a termination letter for legal purposes. There is no acceptable digital distribution mechanism (e.g., email, WhatsApp message, SMS). Therefore, be prepared to print your termination letter and sign it by hand.

Find The Notice Period

If you find the notice period, read your employment contract’s “Termination” portion. The notice period is the most crucial information you’ll need to know to compose a proper resignation letter.

When your employer receives your termination letter, the notice period begins. Give your termination letter to your employer in person if you have the chance to do so; this is a considerate method to end your employment relationship with your employer on good terms.

Sending the resignation letter by mail is the best option if you are unable to arrange a meeting with your boss. Suppose it’s crucial for you to part ways amicably. In that case, arrange a conversation with your manager to discuss your resignation before mailing the letter by postal service (not email).

If you’re mailing your termination letter, include tracking, so you’ll know when your employer receives it. You may mail the letter with a confirmation of receipt.

Write Your Resignation Letter In Italian

You will likely get your employment contract in Italian and English if you work in an English-speaking setting. The majority of these contracts contain language stating that only the Italian version is enforceable.

It is highly recommended that you write your resignation letter in Italian.

Send Your Resignation Letter To The Right Individual

You will often need to address the letter of termination to your manager. The human resources department may request a copy of your resignation letter in some organizations. In this situation, you should confirm with your human resources department how you should address your letter.

If you need to make a copy, address each copy of your resignation letter to the appropriate individual. Therefore, you should address one letter to your manager and the other to the HR representative.

Proofread Your Termination Letter

Your letter is only legitimate if there are the right things in the sender’s or recipient’s details. So be careful to check the spelling of every piece of information twice.

Formal Structure Of The Resignation Letter In Italy

Italian resignation letter format

Your Personal Information

You decide whether to align your personal information to the right or left.

• Name
• Address: If you want your ex-employer to give you any papers you requested through postal mail, be sure to include an address where you can reach the mailbox. You can alternatively supply the address of a friend you trust who can mail the paperwork to you once you have settled if you are relocating and still need a permanent address.
• City, postal code
• Phone Number: Include a phone number you can still reach when your work ends. Rather than using your work number, use your one. You may need to get in touch with your former boss or the HR department to follow up on anything. This facilitates their ability to contact you.
• Email: Similar guidelines to those in the phone number paragraph above apply here. Remember to include your email address.

Company’s Information

Information about the business should be placed to the left. For instance, if you use a windowed envelope, left-aligning the recipient’s information will make it visible.

• Company name
• Contact person
• Address
• Postal Code, City

Date

The day when you wrote the letter. It needs to be centered.

Topic Line

In order to make the purpose of your letter obvious, you must mention the word “termination” in the subject line. You may also provide your employee ID and termination date if you like. Remember to compute the notice period in accordance with the terms of your contract.

Job Resignation Paragraph

The termination letter’s opening sentence is the most crucial. Regardless of any remaining vacation days, you must identify your final day of employment.

Reason (Optional)

By law, you are not required to state your resignation’s rationale in the letter. You may thus omit to add one.

Request Acknowledgment Of Receipt

It is a great idea to ask your employer to confirm that they have received your contract termination. Your employer is not required to do this, though. As a result, you can use the receipt acknowledgment from the postal delivery of your termination letter as evidence that your employer received it.

If your employer agrees to acknowledge receiving your letter of termination, they may do so by:

• Providing a formal letter to you
• Signing your termination letter and noting the day it was received

Request For A Work Reference

After your employment connection with them has ended, your employer must give you a work reference by law. However, it’s usually a good idea to include this request in your termination letter. This letter can take a few weeks to reach you by postal, depending on the organization’s bureaucracy. 

Request For A Holiday Certificate (Optional)

A letter from the employer you’re leaving that details how many vacation days you’ve used this year is known as a “holiday certificate.” Some new employers ask for this certificate so they can determine how many vacation days you have to remain and avoid giving you “double” vacation time by looking up how many vacation days you have used in the last year.

If you still need to get a new job lined up once your work relationship ends, it is always better to ask for it. You already have it, in case the new employer asks for it.

Say Thank You (Optional)

Last but not least, you can use a brief section of your letter to express gratitude to your employer for the time you worked with them.

Your Signature & Name

Sign with a pen, not a digital signature, and print your full name. If at all feasible, print the message in black ink, then sign it in blue ink.

Resignation Letter Categories

Let’s look at some of the categories for resignation letters that may be used in various situations. The following are some examples of the resignation letters you could require:

• simple resignation letter with two weeks’ notice
• letter of professional resignation
• formal letter of resignation
• resignation letter for a position you recently assumed
• short letter of resignation
• Immediate resignation email
• letter of resignation when leaving on unfavorable terms
• Letter of resignation citing poor working circumstances
• Adverse letter of resignation (this is one to avoid)

Conclusion 

Every good thing (and awful thing) must end, so when it’s time to quit your work, you need to create a considerate and expert resignation letter that strikes all the right notes and doesn’t strike any unfavorable chords. You’ll need to prepare a proper resignation letter that acts as your departure’s official announcement, among other things. Everything you would need to do is covered above.