Letters Of Invitation For Hong Kong Visa

Stepping into the vibrant heart of Asia begins with a piece of paper – not just any, but a letter of invitation for a Hong Kong visa. Need help in getting an invitation letter? Fret Not! We’ve got you covered!

This guide demystifies the process, ensuring your gateway to the bustling streets, towering skyscrapers, and rich cultural heritage of Hong Kong is but a letter away.

Whether you’re visiting family, exploring business opportunities, or simply soaking in the sights, understanding this crucial step is your first stride towards an unforgettable journey.

Let’s dive in!

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What Is Letters Of Invitation For Hong Kong?

The letter of invitation to Hong Kong is an official document that is used by the sponsor to invite a foreign national to Hong Kong. This invitation can be for various purposes such as a family visit/reunion, attending a conference/event, for a work permit or for a study visa, etc.

The national/resident of Hong Kong acts as a sponsor and applies for the letter of invitation directly at the immigration center of Hong Kong to grant permission to foreign nationals to enter Hong Kong for a specific purpose.

This document officially confirms an official invitation to Hong Kong for the visitor. The requirements and content of the invitation letter may differ depending on the different purposes of the visit and the nationality of the foreign visitor.

What Are The Types Of Invitation Letters For Hong Kong?

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Hong Kong offers various types of letters for invitations to foreign nationals, depending on the purpose of the visit. Some of the types have been discussed below:

  • Tourist Invitation Letter: This letter is for the purpose of a visit or tourism. A friend or family living in Hong Kong may apply for this letter for their foreign friend or family. This type of letter may require the contact information of both the applicant and visitor, the relationship of the applicant with the visitor, and the duration of stay in Hong Kong.
  • The Business Invitation Letter: This letter is sponsored by an employer, company or organization based in Hong Kong. The letter tells the purpose of the visit and the duration of stay of the visitor.
  • Conference/Seminar/Event Invitation Letter: The company or organization holding the event/seminar arranges the letter of invitation to Hong Kong for the visitor. The letter includes the details of the event, the purpose of the visit, and the stay duration of the visitor in Hong Kong.
  • Training/Workshop/Exhibition Invitation Letter: The organizer of such events arranges the letter of invitation to Hong Kong for the visitor. The letter specifies the course details, participation details (if any), and stay duration of the visitor.
  • Family Reunion Invitation Letter: The relatives, family, or friends residing in Hong Kong act as a sponsor. They apply and provide a letter of invitation to the visitor. The letter includes the contact information, the relationship with the family in Hong Kong, and the stay duration of the visit to Hong Kong.
  • Invitation Letter For Dependent Visa: The person/spouse living in Hong Kong can sponsor the visa application for his/her foreign national dependent which can either be his/her spouse or parents. The letter includes the contact details, relationship details and stay duration of the dependent in Hong Kong.
  • Medical Treatment Invitation Letter: The health care provider or the hospital applies and provides the letter of invitation to its patient who is seeking medical care in Hong Kong. The letter provides details regarding the medical treatment, and stay duration of the patient in Hong Kong.

The letters of invitation must be written following a formal tone and it should be legalized according to the embassy’s requirements in Hong Kong.

The policies change with changing governments and times so it is important to check the guidelines at the immigration center. 

How To Apply For Letters Of Invitation For Hong Kong?

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To apply for a letter of invitation for Hong Kong involves certain steps that must be followed. Some of the steps and general idea is described below.

  • Purpose Of Visit: the applicant must determine and identify the purpose of the visit to Hong Kong, whether it is for tourism, business, family reunion, work, studies, or any other.
  • A Sponsor: To apply for a letter of invitation to Hong Kong there must be a sponsor. The sponsor can only be a person residing in Hong Kong. For family visits, any family member in Hong Kong can be a sponsor. For a business purpose, the employer or the company or organization can act as a sponsor, etc.
  • Contents Of The Letter Of Invitation: The letter must contain the names of the applicant and the visitor, passport details of the visitor, contact information of both the applicant and the visitor, and the stay details in Hong Kong.
  • Visa Application Submission: After receiving the letter of invitation, the applicant can apply for a visa in the embassy/consulate in his/her homeland. The letter must be attached along with the other documents for the visa.
  • Interview (If Required): The applicant must give the required interview. The requirement of an interview depends on the nationality and purpose of visit of the applicant.
  • Fee Submission: The applicant must submit the required fee for both letter of invitation and visa application.
  • Visa Approval: The visa approval takes time to process and this processing time depends on the type of visa and the nationality of the applicant.
  • Travel To Hong Kong: After the visa is granted the applicant may enter Hong Kong.

The application process for the invitation letter process takes place in Hong Kong by the sponsor. The sponsor then sends the invitation letter to the visa applicant in a foreign country and then the visa application process starts.

How To Write Letters Of Invitation To Hong Kong?

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To write the letter of invitation following details must be kept in mind. 

  • Applicant’s Identity Documents: The applicant’s name, contact number, passport number, travel itinerary, and proof of relationship with the resident in Hong Kong.
  • Sponsor’s Identity Document: The sponsor’s name, Hong Kong ID, contact information, residence/company address depending on who is sponsoring the visit, purpose of the visit, closing remarks, and the signature of the sponsor.
  • Purpose Of Visit: The content of the letter should clearly and accurately state the purpose of the visit, such as tourism, family visits, business meetings, conference/event visits, etc.
  • Stay Duration: The duration of stay is mandatory to mention in the letter.
  • Arrival And Departure Dates: The exact dates of the visit such as arrival and departure dates must be clearly specified.
  • Financial Statements: The financial stability proof must also be provided such as bank statements. This will prove that the visitor is able to financially support his/her stay in Hong Kong especially if the purpose is for a visit or work-related, etc.
  • Travel Itinerary: The content may also contain information regarding accommodation and travel details etc.
  • Supporting Documents: Other supporting documents such as proof of residence or business registration in case of work-related visit, must also be provided.
  • Letter Of Responsibility: The statement about the declaration of responsibility must also be written in the letter. This is to tell that the sponsor is willing to fully take responsibility for the visitor during the stay in Hong Kong.
  • Signatures: At the end of the letter the signature and full name of the sponsor are mentioned.

What Are The Documents Required For Letters Of Invitation For Hong Kong?

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To apply for the letter of invitation to visit Hong Kong, certain requirements are followed that may vary depending on the purpose of the visit and the nationality of the visitor. Generally, the following documents are needed.

  • Invitation Letter: The letter must be applied and issued by the sponsor who is a permanent resident of Hong Kong. The letter contains personal information of both the sponsor and the visitor such as name, address, contact details, purpose of visit, stay duration, etc. The letter also states the relationship between the sponsor and the visitor and a statement of responsibility.
  • Inviter’s Hong Kong Identity Card Or Passport Copy: To prove the legal status the sponsor must provide a copy of their identity card in Hong Kong and the visitor must provide a copy of their passport.
  • Visitor’s Passport: The passport of the visitor must be valid for at least 6 months.
  • Proof Of Financial Means: This includes bank statements or other assets to prove that the visitor has enough financial means to support his/her stay in Hong Kong for the stated time period.
  • Travel Itinerary: A copy of the detailed travel itinerary containing information regarding flight tickets, reservations, or other hotel bookings, etc.
  • Passport-Size Photos: Generally, 2 passport-sized pictures are required.
  • Previous Travel History: If the visitor has any previous travel history, then that must be mentioned such as visa stamps, etc.
  • Proof Of Ties To Your Home Country: This is required to prove that the visitor intends to travel back to his/her home country after the stay duration is over. This includes documents related to property ownership, family ties, or other connections, etc.
  • Additional Documents (If Needed): Other documents depending on the purpose of the visit are also needed. The embassy/consulate of Hong Kong must be consulted.
  • Application Fee: The fee must be paid in order for the process to start.

The visitor and sponsor must check with the Hong Kong embassy/consulate for more specified and up-to-date information regarding the visas and documents. 

A Sample Letter Of Invitation For Hong Kong

Below is a sample letter of invitation for Hong Kong. The content of the letter can be changed suiting the purpose of the visit and letter. However, the letter should be written in a formal tone.

(Sponsor’s Full Name), (Sponsor’s Address), (City, State, Zip Code), (Sponsor’s Email Address), (Sponsor’s Contact Number), (Date)

To: (Visitor’s Full Name), (Visitor’s Address), (City, State, Zip Code), (Visitor’s Date of Birth), (Visitor’s Passport Number)

Dear (Visitor’s Name),

I hope this letter finds you in good health. I intend to extend a warm invitation to you to Hong Kong. It will be my pleasure to have you here with me to share some moments and experiences to gather.

Your visit to Hong Kong will take place from (arrival date) to (departure date). The purpose of your visit to Hong Kong will primarily be (state the purpose of the visit). The place you will be staying at during your stay in Hong Kong is this (state the address).

(Sponsor’s Address details in Hong Kong), (City, Postal Code)

I hereby assure you that I will be responsible and will be taking care of your accommodation and other expenses during your stay in Hong Kong. Moreover, I will willingly provide any financial assistance if you need it during your stay. I will make sure that your stay is comfortable.

You will need to provide specific documents along with this letter of invitation, to facilitate your stay in Hong Kong.

  1. Copy of your valid passport
  2. Copy of your return ticket
  3. Accommodation proof (copy of sponsor’s residence ID or lease agreement)

I recommend that you apply for a Hong Kong visa as soon as you receive this letter to avoid any delays. If you need any help from me, please do not hesitate to contact me. I am eagerly looking forward to your visit.

I am confident that you will have a pleasurable time in Hong Kong. If you have any questions or require further information, please feel free to contact me via email at (Sponsor’s Email Address) or at my phone number, (Sponsor’s Phone Number).

I hope to welcome you to our beautiful city very soon.

Sincerely,

(Sponsor’s Full Name), (Sponsor’s Signature

This sample letter can be adapted to various circumstances to fit the purpose of the visit. The company will write an employment letter telling details of employment, salary package, starting date, and end of term date.

In the same manner for medical purposes, the doctor or hospital will tell the details of treatment and other important contact information and duration of stay. 

Conclusion

As our guide to obtaining a letter of invitation for your Hong Kong visa concludes, remember that this document is more than just formality it’s your bridge to the extraordinary experiences awaiting in Hong Kong.

With the right preparation and insights, your path to exploring this dynamic city is clear. Keep this guidance close, and embark on your adventure with confidence and excitement.

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